Privacy Notice 

 

Version number: 1. Last modified: 24th July 2024. 

 

 

The Company is aware of its obligations under the General Data Protection Regulation (GDPR) and current data protection legislation, and is committed to processing your data securely and transparently. This privacy notice sets out, in line with data protection obligations, the types of data that we hold on you as a contractor to the Company. It also sets out how we use that information, how long we keep it for and other relevant information about your data.

 

Data controller details

The Company is a data controller, meaning that it determines the processes to be used when using your personal data. Our contact details are as follows: 

Scriptor Cube Ltd

Email: info@scriptorcube.com

 

Data protection principles

In relation to your personal data, we will:

 

• process it fairly, lawfully and in a clear, transparent way

• collect your data only for reasons that we find proper for the course of your engagement in ways that have been explained to you

• only use it in the way that we have told you about

• ensure it is correct and up to date

• keep your data for only as long as we need it 

• process it in a way that ensures it will not be used for anything that you are not aware of or have consented to (as appropriate), lost or destroyed. 

 

Types of data we process

We hold types of data about you, including:

 

• your personal details including your name, email address, phone numbers

• gender 

 

How we collect your data

We collect data about you in a variety of ways and this will usually start when we undertake to enter into a contract with you where we will collect the data from you directly, for example, your name, address and other personal details. 

 

In some cases, we will collect data about you from third parties, such as intermediaries who may act as an introducer.

 

Personal data is kept in personnel files or within the Company’s HR and IT systems.

 

Why we process your data

The law on data protection allows us to process your data for certain reasons only:

 

• in order to perform the contract that we are party to

• in order to carry out legally required duties

• in order for us to carry out our legitimate interests

• to protect your interests

• where something is done in the public interest and

• where we have obtained your consent.

 

All of the processing carried out by us falls into one of the permitted reasons. Generally, we will rely on the first three reasons set out above to process your data. For example, we need to collect your personal data in order to:

 

• carry out the contract that we have entered into with you and 

• ensure you receive payment.

 

We also collect data so that we can carry out activities which are in the legitimate interests of the Company. We have set these out below:

 

• making decisions about who to enter into a contract with

• dealing with legal claims made against us

• preventing fraud

• ensuring our administrative and IT systems are secure and robust against unauthorised access 

 

 

If you do not provide your data to us:

One of the reasons for processing your data is to allow us to carry out our duties in line with your contract with us. If you do not provide us with the data needed to do this, we will unable to perform those duties. We may also be prevented from confirming, or continuing with, your engagement with us.

 

 

Sharing your data

Your data will be shared with employees within the Company where it is necessary for them to undertake their duties.

We may share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us.

 

 

Protecting your data

We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.

 

Where we share your data with third parties, we provide written instructions to them to ensure that your data are held securely and in line with current data protection requirements. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.

 

How long we keep your data for

In line with data protection principles, we only keep your data for as long as we need it, which will be at least for the duration of your engagement with us though in some cases we will keep your data for a period after your engagement has ended i.e. networking, repeat customers, marketing. 

 

 

Your rights in relation to your data

The law on data protection gives you certain rights in relation to the data we hold on you. These are:

 

• the right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice

• the right of access. You have the right to access the data that we hold on you. To do so, you should make a subject access request, contact info@scriptorcube.com.

• the right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate, you are able to require us to correct it 

• the right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it

• the right to restrict the processing of the data. For example, if you believe the data we hold is incorrect, we will stop processing the data (whilst still holding it) until we have ensured that the data is correct 

• the right to portability. You may transfer the data that we hold on you for your own purposes

• the right to object to the inclusion of any information. You have the right to object to the way we use your data where we are using it for our legitimate interests

Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.

 

If you wish to exercise any of the rights explained above, please contact Dr Catriona Ryan: info@scriptorcube.com

 

Making a complaint

The supervisory authority in the UK for data protection matters is the Information Commissioner’s Office (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.

 

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